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Library Website Standards

 

Content Review

Annual Review Schedule

Each month, sections of the library website are reviewed by a different department. This process ensures that content remains up-to-date and gives departments designated times to review the layout and presentation of their designated pages. Any web forms managed by the department are also reviewed.

Month Library Department/Group Web Content
January Innovation Studio Innovation Studio, IS LibCal bookings, IS LibCal appointments, IS FAQs, IS Forms
February Special Collections & University Archives Special Collections & Archives, Collection Guides, Exhibit Guides, Special Collections Highlights, SCUA FAQs, SCUA Forms
March Interlibrary Loan Services>Interlibrary Loan, ILLiad, ILL FAQs, ILL Forms
April Digital Initiatives Working Group Library Digital Initiatives, Understanding Copyright for Digitization Projects, Copyright FAQs, DIWG Forms
May Advancement & Communications / General Friends of the Library, Event Calendar, FOL FAQs, FOL Forms / Welcome New Bronchos, Homepage, OK Textbook Curriculum Review, Textbook Review FAQs
June Research & Learning Research Guides, Tutorials, Librarian LibCal appointments, Research FAQs, Citing Sources FAQs, Chatbot
July Information Desk / Staff Development Committee Library Services, Study Room Policy, Services for Faculty>Faculty Proxy, Info Desk Training, Study Room LibCal bookings, Info Desk FAQs (Circulation, Library Operations, Printing & Copying, Study Rooms), Info Desk Forms, LibChat accounts / Staff Portal, SDC Forms
August Collection Development Committee & Acquisitions Library Services for Faculty, Collection Development Policy Suite, Staff Portal>CDC, Online Resources FAQs, Coll Dev FAQs, CDC Forms
September Metadata & Cataloging Inclusive Metadata Initiative, Metadata Justice Symposium, Services for Faculty>Reserves, M&C Forms Portal, Staff Portal>CDC, Theses & Dissertations FAQs, M&C Forms
October Library Directors & Administrators About, Accessibility Policy, Code of Conduct, Hours, General FAQs (Contacting the Library, Library Operations, University Services, Faculty), Admin Forms
November Systems Carpentries at UCO, Digital Accessibility, Open Discovery Commitment, Website Standards, Wayfinder, Gigantor, Test pages, Technology FAQs, Systems Forms
December Research & Learning Classroom 226 Use Policy, Library Help, Research & Learning, Here to help! tab, R&L Forms

Review Checklists

Publishing Workflow

When a new LibGuide is created, the steps below must be followed before it is published. Creating new content is often an iterative process, so some steps may need to be repeated as a guide is reviewed.

  • The Web Developer will primarily check for formatting and accessibility.
  • The guide author's supervisor will primarily check for content and presentation. 

Once a guide has been published, authors may add new boxes or pages as needed and continue to consult with the Web Developer for assistance. 

Research Guides

  1. Guide author checks that content meets Library Website Standards.
  2. Guide author sends finished draft to Web Developer via email.
  3. Web Developer works with author to make any remaining updates to formatting.
  4. Web Developer sends their approval to Director of Research & User Engagement (DRUE) via email and copies guide author.
  5. DRUE works with guide author and Web Developer to make final changes, as needed.
  6. Director of Research & User Engagement sends final approval to author and Web Developer.

Collection & Exhibit Guides

  1. Guide author checks that content meets Library Website Standards.
  2. Guide author sends finished draft to Web Developer via email.
  3. Web Developer works with author to make any remaining updates to formatting.
  4. Web Developer sends their approval to Coordinator of Special Collections & University Archives (SCUA) via email and copies guide author.
  5. Coordinator of SCUA works with guide author and Web Developer to make final changes, as needed.
  6. Coordinator of SCUA sends final approval to author and Web Developer.

Internal Guides

  1. Guide author checks that content meets Library Website Standards.
  2. Guide author sends finished draft to Web Developer via email.
  3. Web Developer works with author to make any remaining updates to formatting.
  4. Web Developer sends final approval to guide author via email and copies their supervisor.